GDPR Privacy Statement

CONTENTS

1. Introduction
2. Who are we?
3. Explaining the legal bases we rely on
4. When do we collect your personal data?
5. What sort of personal data do we collect?
6. How and why do we use your personal data?
7. How we protect your personal data
8. How long will we keep your personal data?
9. Who do we share your personal data with?
10. Where your personal data may be processed
11. What are your rights over your personal data?
12. How can you stop the use of your personal data for direct marketing?
13. Contacting the Regulator
14. If you live outside the UK
15. Any questions?


1. Introduction
The terms "Peter Stern”, “we”, ”us” and “our” used throughout this document refer to Peter Stern and anyone employed by him.

This Privacy Notice explains in detail the types of personal data we may collect about you when you interact with us. It also explains how we store and handle that data and keep it safe.

2. Who is Peter Stern?
Peter Stern is a freelance actor and voice-over artist and not a limited company.

3.Explaining the legal bases we rely on
The law on data protection, based on the General Data Protection Regulation and formerly the Data Protection Act, sets out a number of different reasons for which a company may collect and process your personal data, including:
Consent
In specific situations, we can collect and process your data with your consent. This may be when you have ticked a box to receive regular communications from us in a paper or electronic document, on our website or consented by email.
When collecting your personal data, we’ll always make clear to you which data is necessary in connection with a particular service.
Contractual obligations

In certain circumstances, we need your personal data to comply with our contractual obligations. If you have booked us to provide a
performance or our entertainment services then we will need your contact details for example.
Legitimate interest

Inspecific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of
running our business and which does not materially impact your rights, freedom or interests. For example if we have worked for you
before we may use your address details to send you direct marketing information by post or email telling you about our services that we
think my interest you.

4. When do we collect personal data?
• When you fill out a contact form on the website
• When you engage with us on social media.
When you contact us by any means to make enquiries

5. What sort of personal data do we collect?

• For a booking or enquiry: your name, email addresses, telephone numbers, personal or business addresses and web site names. This may also include your client's name if you are booking on behalf of your client.

• Emails sent and received in relation to a booking or enquiry which may also include the names and email addresses of anyone you copied in to those emails.

• Copies of documents you provide, signed contracts or NDAs.

• Scripts you provide for voice-over recording.

• Payment information.

• Your social media or Skype username if we interact through those channels.

6. How and why do we use your personal data?

If you wish to change how we use your data, you’ll find details in the ‘What are my rights?’ section below.

Remember, if you choose not to share your personal data with us, or refuse certain contact permissions, we might not be able to provide some services you’ve asked for.


Here’s how we’ll use your personal data and why:

• To perform any contract we’ve agreed with you. If we don’t collect your personal data during this process, we won’t be able to provide the required services and comply with our legal obligations.

• To respond to your queries or complaints. Handling the information you sent enables us to respond. We may also keep a record of these to inform any future communication with us and to demonstrate how we communicated with you throughout. We do this on the basis of our contractual obligations to you, our legal obligations and our legitimate interests in providing you with the best service and understanding how we can improve our service based on your experience.

• To protect our business from fraud and other illegal activities. We’ll do all of this as part of our legitimate interest.

• With your consent, we will use your personal data to keep you informed by email, web, text, or telephone about relevant products and services including tailored special offers, discounts, promotions and so on. Of course, you are free to opt out of hearing from us by any of these channels at any time.

• With your consent, we will use your name and company name on any testimonials you provide so as to display them on the web site.

• To send you communications required by law or which are necessary to inform you about our changes to the services we provide you. For example, updates to this Privacy Notice, product recall notices, and legally required information relating to your orders. These service messages will not include any promotional content and do not require prior consent when sent by email or text message. If we do not use your personal data for these purposes, we would be unable to comply with our legal obligations.

• To develop, test and improve the systems, services and products we provide to you. We’ll do this on the basis of our legitimate business interests.

• To send you survey and feedback requests to help improve our services. These messages will not include any promotional content and do not require prior consent when sent by email or text message. We have a legitimate interest to do so as this helps make our products or services more relevant to you. You are free to opt out of receiving these requests from us at any time by contacting us.

7. How we protect your personal data

We know how much data security matters to all our clients. With this in mind we will treat your data with the utmost care and take all appropriate steps to protect it. Our computers and mobile devices are all password protected and no data is held on cloud storage of any kind. We regularly monitor our systems for possible vulnerabilities and constantly review our security.

8. How long will we keep your personal data?

Whenever we collect or process your personal data, with your consent, we will keep it for as long as is necessary to maintain contact for notification of periods of unavailability and for marketing purposes. Without your consent, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning.

Her Majesty's Revenue and Customs (HMRC) requires us to keep records of contracts, payments and invoices for 7 years. We will therefore normally hold information of any contracts for this long.

Scripts provided for voice-over recording and the subsequent recordings of those scripts will be held for 2 years unless you specify they should be deleted immediately after a project has been completed.

9. Who do we share your personal data with?

Your personal data is not shared with any third party unless a contract is agreed with you to pass a script to another voice-over artist with whom we have a contract. The script will not be retained by any third party beyond the period of the work carried out.

10. Where your personal data may be processed

Unless we inform you otherwise your data will not be processed outside the UK.

11. What are your rights over personal data

An overview of your rights

You have the right to request:

• Access to the personal data we hold about you free of charge.

• The correction of your personal data when incorrect, out of date or incomplete.

• The right to deletion, for example when you withdraw consent, or object and we have no legitimate overriding interest, or once the purpose for which we hold the data has come to an end.

• That we stop using your personal data for direct marketing (either through specific channels, or all channels).

• That we stop any consent-based processing of your personal data after you withdraw that consent.


You have the right to request a copy of any information about you that we hold at any time, and also to have that information corrected if it is inaccurate. To ask for your information, please contact us at peter@peterstern.info. If we decide not to action your request we will explain to you the reasons for our refusal.

Your right to withdraw consent

Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent.

Where we rely on our legitimate interest

In cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.

Direct marketing

You have the right to stop the use of your personal data for direct marketing activity through all channels, or selected channels. We must always comply with your request.

12. How can you stop the use of your data for direct marketing

You can stop direct marketing communications from us by contacting us by telephone or email.

13. Contacting the Regulator

If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

You can contact them by calling 0303 123 1113. Or go online to www.ico.org.uk/concerns (opens in a new window; please note we can't be responsible for the content of external websites)

If you are based outside the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence. Details can be found in Section 16.

14. If you live outside the UK

By using our services or providing your personal data to us, you expressly consent to the processing of your personal data by us or on our behalf. Of course, you still have the right to ask us not to process your data in certain ways, and if you do so, we will respect your wishes.

15. Any Questions?

We hope this Privacy Notice has been helpful in setting out the way we handle your personal data and your rights to control it.

If you have any questions that haven’t been covered, please contact us on: peter@peterstern.info.


This notice was last updated in May 2018.